Bookkeeper Job Opening

Bookkeeper Job Responsibilites

Position Title: Parish, School & Pre-School Bookkeeper
FLSA Status: Full Time, Non-Exempt
Reports To: Principal & Pastor

Under the direction of the Principal and Pastor, the School & Parish Bookkeeper is responsible for performing a variety of bookkeeping and accounting duties.


Human Resources

  • Prepare and process bi-weekly payroll
  • Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
  • Prepare and submit substitute teacher documentation
  • Maintain employee files with required documentation
  • Employee liaison for benefit management
  • Prepare and submit information as required by Diocesan HR Department


  • Process vendor payments and maintain vendor files
  • Track and submit 1099 data
  • Record deposits and maintain associated backup documents
  • Record diocesan auto debits and other electronic transactions in a timely manner
  • Ensure timely preparation of donor acknowledgements
  • Perform bank statement and balance sheet account reconciliations in a timely manner
  • Oversee the financial aspects of school & parish fundraisers as necessary
  • Prepare and submit information as required by Diocesan Finance Office


  • Prepare journal entries as necessary
  • Prepare budgets to present to Pastor & Finance Counsel and ensure its entry into QuickBooks
  • Run periodic financial reports
  • Perform year-end processing tasks
  • Maintain accounting records and ensure appropriate record retention
  • Ensure compliance with diocesan financial controls and policies
  • Set up Parish & School Finance Counsel meetings quarterly and prepared Balance Sheet & Profit & Loss for both parish and school for each meeting (October, January, March & May) Along with attending the meeting also.

General Office Duties

  • Will be in office 4 days a week
  • Answer phones and take messages
  • Sell Gift Cards as needed
  • Assist walk-ins with Mass intentions, set appointments, etc..
  • Oversee plant events and calendaring
  • Assist Pastor on Plant needs such as setting up appointments and time lines for any projects

Tuition Management

  • Ensure all families are billed through a Tuition Management System
  • Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
  • Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
  • Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
  • Ensure family data is kept up-to-date


  • Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
  • Demonstrated communication skills, verbal and written
  • Demonstrated human relation and interpersonal skills
  • Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
  • Demonstrated ability to maintain confidentiality
  • Demonstrated ability to work collaboratively in a team environment
  • Knowledge of GAAP
  • Professional demeanor
  • Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software


  • Must successfully pass a background check
  • Bachelor degree in finance or accounting; or equivalent experience
  • 3-5 years’ experience as a bookkeeper
  • Diocesan experience preferred
  • Requires coordination and manual dexterity, normal mental and visual ability
  • Activities that include walking, sitting, standing, stooping, reaching, handling, hearing, keyboarding and carrying/lifting as required in a normal office environment  


Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Email cover letter and resumes to: [email protected]